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Managing the inventory

Just few steps to manage your inventory in Paymash

Julia Bastova avatar
Written by Julia Bastova
Updated over a week ago

For each product, you can specify under "Edit product" whether you want to manage its inventory via Paymash or not.

Advantages of inventory management:

  • Sold products are automatically deducted from the inventory.

  • If the inventory of a product is zero or less, it can no longer be ordered in the online shop.

  • The inventory management is easy and transparent also for several stores.

  • You always keep track of your products.

The inventory management

Click on the product in your product management. If your product has variants, click on the variant the inventory of which you want to change. You can change the inventory in the grey bar that now appears.

Managing the inventory - photo 01
  1. Choose a Store.

  2. Make an adjustment.

  3. Specify the purchasing price: by default, the purchasing price set for the product is displayed.

  4. Description (optional): if required, you can enter a comment (e.g. "Delivery from 14.03.2016, 14.50").

  5. "Save".

Good to know: What happens if the inventory of a product is 0 or less?

POS, online invoice or offer: the product can still be sold.

Online shop: The product is automatically displayed as unavailable and cannot be ordered.

We assume that products sold through the POS are physically delivered from the seller to the customer. The seller knows that the product is in stock but the inventory in Paymash, for example, has not yet been updated. In the online shop this is not the case, therefore the sale of products with the inventory 0 or less will not be possible.

With version 1.7.0 it is now possible to manage inventory at the POS. How to do it:

  1. Go to the POS and select the desired store.

  2. Select the desired product.
    Important! You should not necessarily put the product into the shopping cart, but it't also possible to use long tap (press and hold your finger on the product until the window appears).

    Managing the inventory - photo 02
  3. In the new window click on "Inventory".

    Managing the inventory - photo 03
  4. In the "Inventory" window you can see the name of the store and the number of units of the product in this store. By clicking on the plus or minus sign you can change the number of product units. Use the numeric keypad to change the "Purchase price". Press the "Save" button to apply the changes.

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